Team Travel Coordinator & Guest Experiences Support
LEGACY MOTOR CLUB is a distinguished auto racing organization, owned by Jimmie Johnson, a seven-time NASCAR Cup Series champion and 2024 NASCAR Hall of Fame inductee, alongside Knighthead Capital Management, LLC. Competing under the Toyota Racing banner in the NASCAR Cup Series, the team includes notable drivers such as Erik Jones and John Hunter Nemechek. The CLUB is enhanced by the presence of N ASCAR Hall of Famer Richard Petty, "The King," as its Team Ambassador.
Role Description
This is an on-site, full-time role based in Statesville, NC, for a Team Travel Coordinator & Guest Experiences Support.
The Travel Coordinator & Guest Experiences Support role manages all travel, logistics, and provides as additional support to hospitality operations for a NASCAR Cup Series team. This position ensures seamless movement of drivers, crew, staff and equipment across a 38-week national schedule while occasionally delivering high-quality experiences for partners and guests at the track. The role requires exceptional organization, communication, and adaptability in a fast-paced motorsports environment
Core Responsibilities
Team Travel & Logistics (primary)
• Plan and book all travel for drivers, crew chiefs, engineers, road crew, and support staff, including flights, hotels, rental cars.
• Maintain and distribute detailed race-weekend itineraries, call times, and travel manifests through our team travel app.
• Manage hotel rooming lists, late checkouts, early arrivals, and special requests for team personnel.
• Track travel expenses, reconcile invoices, and maintain travel budgets.
• Monitor weather, delays, and schedule changes; adjust travel plans in real time.
• Ensure compliance with NASCAR credentialing, garage access, and team policies.
At-Track Guest Experience & Hospitality (secondary)
• Support Partner and VIP guest programs, including garage tours, pit road access, meet-and-greets, and race-day hospitality.
• Assist with credential requests, parking passes, suite access, and guest movement throughout the facility.
• Provide on-site hospitality support in team suites, haulers, or partner areas, ensuring a polished and professional experience.
• Manage guest check-in, schedules, and communication throughout the race weekend.
Qualifications
• 2-4 years' travel coordination experience in motorsports or sports team operations.
• Strong organizational skills with the ability to manage multiple moving parts across long race weekends.
• Excellent communication and interpersonal skills, especially in high-pressure environments.
• Proficiency with travel platforms, scheduling tools, and spreadsheets.
• Ability to travel, including weekends and holidays, and work long hours during race events.
• Professional demeanor with a commitment to confidentiality and sponsor relations.
Key Competencies
• Adaptability — thrives in a constantly changing race schedule with weather delays, travel disruptions, and last-minute adjustments.
• Guest service — delivers a polished, memorable experience for partners and VIPs.
• Logistical planning — manages complex travel and event schedules with precision.
• Relationship building — works effectively with co-workers, partners and track staff.
• Problem-solving — remains calm and resourceful during unexpected challenges.
Work Environment & Physical Demands
• High-energy motorsports environment
• Office-based work environment
• May require lifting and carrying materials up to 20 pounds
Equal Opportunity Statement
LEGACY MOTOR CLUB is an equal opportunity employer committed to creating an inclusive workplace. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
