Accounts Receivable Specialist

Job Overview
Join our dynamic finance team as an Accounts Receivable Specialist and become a vital contributor to our financial health! In this energetic role, you will manage incoming payments, ensure timely collection of outstanding invoices and maintain accurate financial records to support the organizations cash flow. This position will require working closely with customers, vendors, and co-workers throughout the organization, including inside and outside sales as well as will-call. If you thrive in a fast-paced environment and are passionate about meticulous financial management, this is the perfect opportunity to elevate your career!

Responsibilities & Duties

• Generate and distribute accurate invoices, statements and credit memos to clients in a timely manner, ensuring all necessary details are included to facilitate prompt payment
• Manage payments from customers, including cash, checks, credit card and electronic transfers; ensuring all transactions are recorded accurately in the accounting system, NetSuite
• Regularly reconcile customer accounts to ensure that all payments are accounted for, and discrepancies are resolved via email and phone. Compare records from the accounting system with bank statements and customer accounts
• Monitor accounts receivable aging reports, follow-up on overdue accounts by contacting customers directly, and implement collection strategies to minimize outstanding balances. Provide documentation for audits
• Respond promptly and professionally to customer inquiries regarding invoices and account status; fostering strong relationships to ensure satisfaction and timely payment.
• Prepare and analyze accounts receivable reports for management review, providing insights into payment trends and customer behavior
• Reconcile cash registers daily, prepare deposits including visits to the Company's bank when needed
• Research and provide documents pertaining to credit card disputes/chargebacks
• Process customer credit applications via NetSuite to include accurate customer information, terms and payment method
• Complete credit reference forms
• Retrieve mail daily for payments from customers, distribute remaining mail accordingly

• 3-4 years proven experience in accounts receivable functions within a corporate or public accounting environment
• Strong understanding of financial concepts such as debits & credits, journal entries, double entry bookkeeping, and account reconciliation
• Proficiency with accounting software applications and spreadsheet programs (NetSuite, Microsoft Office 365 - Word, Excel, Outlook)
• Knowledge Accounts Payable and Accounting processes a plus
• Ability to handle financial data and perform mathematical operations accurately
• Attention to detail: ensure all transactions are recorded accurately and all invoices are sent correctly and on time
• Effective negotiation skills coupled with professional phone etiquette for customer service and collection calls
• Ability to handle multiple priorities efficiently while maintaining accuracy in a fast-paced setting

Embark on a rewarding journey where your expertise directly impacts our organization’s success! Join us today as we drive excellence in financial management!