Hospitality Transportation Lead

Position Summary

The Hospitality Transportation Lead at LEGACY MOTOR CLUB is responsible for overseeing all logistics for safe, timely, and professional transport of hospitality trailers and critical assets to and from race markets as part of the team’s high-touch guest experience program.

This role oversees and participates in onsite setup and tear‑down of production elements in coordination with the hospitality team and support staff. The Hospitality Transportation Lead is also part of the event support staff providing top-notch service to VIP guests, ensuring a seamless, first‑class experience.

This role requires strong leadership, communication and organizational skills, along with the ability to work in fast-paced, high-pressure environments.

The ideal candidate has excellent driving skills, valid CDL license, a strong safety mindset, and the physical ability to assist with demanding production work. This role requires experience in event logistics, transportation coordination and production management along with strong leadership and crew management skills. This person is the first to arrive and last to leave, playing a key role in how LEGACY MOTOR CLUB shows up to partners, fans, and guests at track.

Key Responsibilities

Long-Haul Transport & Logistics

• Safely haul hospitality trailers and/or tow vehicles based on the event calendar and designated assignments.
• Perform routine vehicle inspections, ensuring compliance with DOT and safety regulations and report maintenance needs.
• Communicate ETAs and road updates to the Transportation Lead and Hospitality Manager.
• Remain calm and solution-oriented in the event of mechanical or roadside issues.

Event Setup and Tear Down & Trailer Organization

• Coordinate, oversee and assist with the packing, loading, and unloading of trailers with a focus on weight distribution, accessibility, and asset protection.
• Manage the staging and placing of event equipment.
• Help implement the packing system defined by this position and the Hospitality Manager.
• Secure all equipment to prevent damage during transport.
• Maintain the cleanliness, security, and navigability of the trailer throughout the event weekend.

Equipment & Asset Maintenance and Movement

• Guide the unloading, placement, and reloading of large-scale hospitality infrastructure—tents, flooring, signage, LED walls, refrigeration, etc.
• Support the setup and teardown of exterior activations or catering elements as needed.
• Help track damaged, missing, or maintenance-needing items.
• Coordinate with Hospitality Manager in communication with vendors or mechanics on basic upkeep or emergency fixes.

Event Support & Operational Backup

Take the lead on operational support throughout the weekend – especially when it comes to movement of equipment and preparation for break down. Participate as a member of the event support staff throughout the weekend.

• Greet and escort guests with professionalism, courtesy, and attention to detail.
• Thrive in fast‑paced environment and take pride in delivering exceptional service.

• Be available for errands, trailer repositioning, restocking, or time-sensitive shifts.
• When needed, step into the Transportation Lead role in their absence or when simultaneous events require dual drivers

Physical Demands Requirements

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this position.

• Lifting/Carrying: Ability to lift, carry, push, and pull equipment and cases weighing 50–75 lbs regularly, and occasionally up to 100 lbs with assistance.
• Walking/Standing: Prolonged walking and standing during load‑ins and load‑outs, often 4–8 hours at a time on concrete floors, ramps, and uneven surfaces.
• Climbing: Ability to climb truck steps, stairs, and occasionally ladders.
• Bending/Reaching: Frequent bending, squatting, kneeling, reaching, and maneuvering around tight spaces inside trailers or staging areas.
• Manual Dexterity: Use of hands to operate tools, secure load straps, handle equipment construction, and operate lifts.
• Environmental Conditions:
  • Work performed indoors and outdoors in varying weather conditions (heat, cold, rain, wind).
  • Exposure to loud environments, during the race.
  • Occasional work at night, early morning, or extended shifts during event days.
• Driving Requirements:
  • Ability to sit and operate a commercial vehicle for long periods (up to 8–10 hours).
  • Maintain alertness and awareness during long-distance and overnight driving.
  • Ability to enter/exit the truck cab repeatedly throughout the day.

Required Qualifications

• Valid Class A CDL and clean driving record.
• Prior experience in event logistics, transportation coordination and production management preferred
• Strong leadership and crew management skills
• Ability to perform all physical requirements listed above.
• Willingness to travel to 25-30 weekends per year, including holidays
• Strong time-management and problem-solving skills and ability to work long/irregular hours.
• Strong attention to detail and pride in vehicle/trailer cleanliness and organization.

Core Competencies:

• Transport & Hauling Proficiency — Safe and efficient long-distance driving with large rigs.
• Logistics Coordination — Understands load-in schedules, packing strategy, and site setup.
• Professionalism & Hospitality Mindset — Representing LEGACY MOTOR CLUB on the road and at track with courtesy and warmth.
• Team Collaboration — Works closely with other departments and assists where needed.
• Problem Solving — Able to navigate mechanical, route-based, or on-site issues calmly.

Please submit your resume to [email protected]