Sr. Coordinator, Hospitality

Evolution is a leading global sports marketing agency. Founded in 2001 with a focus on representing brands in sports, we provide our clients with a full-service marketing approach, including sponsorship consulting, media planning and buying, creative production and design, experiential marketing, hospitality, public relations, social media and data & insights.

At rEvolution, we pride ourselves on delivering award-winning business-building marketing, strategic consulting and media programs for our brand clients that are widely recognized throughout the global sports industry.
Evolution is seeking a Senior Coordinator, Hospitality to join our growing sports marketing agency. In this role, reporting to the Manager, Hospitality, you will be partner with the Account Management and Creative teams to deliver best-in-class hospitality events. You will assist with all aspects of hospitality including accommodations, air and ground transportation management, ticketing, gifting/merchandise, décor, entertainment, and catering, as well as managing vendor/venue relations.

You Will:

• Support the end-to-end planning and execution of multiple corporate hospitality events (both in-person programs and virtual events) throughout the year from concepting and pre-planning to execution and post-event closure.
• Manage operational and logistical event details including but not limited to: venue selection, contract negotiations, financial management, guest online registration and communication, air and ground transportation, hotel, merchandise, tickets, activities, printed collateral/signage, audio visual, catering, talent/entertainment, gifting, etc.
• Assist with event budget development, management, and reconciliations.
• Obtain vendor quotes and manage vendor communication.
• Work with internal rEvolution teams (Account Management, Creative, etc.) to ensure events stay on track according to the program timeline and within budget.

You Have:

• 2-4 years of experience working within hospitality events, ideally as part of a marketing/advertising agency.
• Ability to work under tight deadlines and prioritize responsibilities
• Strong project management and organizational skills
• Bachelor’s degree in hotel management, marketing, hospitality, tourism or a related field
• Proficiency in online registration platforms such as STOVA, Cvent, etc.
• The ability to travel as needed and work non-traditional hours to be on-site at hospitality events. This may include weekends and/or holidays.
• Motorsports experience is a plus.

This hybrid role is based in our fabulous Chicago office, but has a global reach
The anticipated annual salary range for this position is $55-65K, and includes an annual bonus potential of 7.5%.

Compensation packages are based on unique factors for each specific candidate including skillset, depth of experience, business needs, parity with other team members, and applicable certifications, among other job-related considerations. rEvolution offers a robust benefits package, highlighted below. For more information, visit our career page.

Our Benefits Include:

• Medical/Dental/Vision insurance (BCBS)
• 401k w/ Company Match
• Flexible time off policy
• Paid Maternity and Paternity Leave coverage

Evolution provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to any characteristic protected by federal, state or local laws.